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IDOARRT is a tool founded by KAOSPILOTS. The purpose of an “IDOARRT” is to lead an effective meeting or group process, with everyones nose pointing in the same direction from the very start! The power of IDOARRT is that it enables all participants to understand every aspect of the meeting ahead, so they can relax and trust their time is being put to good use. The acronym stands for intention, desired outcome, agenda, rules, roles and responsibilities and time.
An “IDOARRT” also gives participants a chance to contribute, to raise any requests, concerns or additions to the plan. It enables you to clarify all assumptions before the meeting and build a common agreement that fits the needs and expectations of everyone.
Bellow we’ve added an example, and a description for each section - using IDOARRT itself as the subject at hand.
The intention of an IDOARRT is to make sure everyone is in agreement and on the same page with all aspects of the meeting or group process. Propose an intention for the meeting and check that all participants agree. Make sure you reach consensus around the intention.
The desired outcome of an IDOARRT is to have an effective meeting where a common goal has been accomplished and every one has been able to contribute effectively. Propose a desired outcome for the meeting and follow the same procedure for reaching consensus.
1. Intention - propose - agree
2. Desired Outcome - propose - agree (..etc)
Propose an agenda for the meeting and make sure you check that there are no items that are unnecessary or left out.
The rules for IDOARRT are that you have it up for all to see, with a version you can edit if needed. Everyone must listen, and agree to each section - committing consent to move forward on the same page.
Start of with clarifying your rules as a facilitator for running the meeting and depending on the length of the meeting include the participants in agreeing and adding rules.
Roles and Responsibilities
Clarify the roles in the group/ team; timekeeper, note taking, facilitator. Often the most important part of this is clarifying your own role in leading the meeting and creating consensus around who will be contributing in which way.
Group process can last anywhere from half and hour to a full day. Clarify and reach consensus on the time span of the meeting, If you reach the end of your time with out without finishing the meeting make sure you check in with all participants and give them the option to leave or continue.
A visual display of the IDOART is very helpful: this can be on a flip-over paper or a white board.
A comfortable space for all participants.
Source: IDOART adapted from: Høier, Hersted & Lausten 2011, ”Kreativ procesledelse. Nye veje til bedre praksis”